Privacy Policy

This policy applies to visitors to yifoss.org and to people who provide personal information to YIFO through website contact forms, volunteer or partnership enquiries, feedback, registrations, applications, newsletter sign-ups, testimonial submissions, or similar online interactions.

Where a YIFO project, event, application, or service provides a separate privacy notice, consent form, safeguarding notice, or data-use statement, that additional notice may apply alongside this policy.

The information YIFO collects depends on how you interact with the website. Information you provide directly may include your name, email address, telephone number, organization, role, location, subject of enquiry, message content, areas of interest, and other details you choose to submit.

If you apply for, register for, or participate in a specific YIFO activity, additional information may be requested where it is relevant to that activity. YIFO aims to collect only information that is reasonably necessary for the stated purpose.

Please avoid sending sensitive personal information through general website forms unless YIFO has specifically requested it and explained why it is needed.

Like most websites, yifoss.org may generate limited technical information automatically when you visit. This can include information such as your browser type, device type, operating system, approximate network information, pages requested, timestamps, referring pages, and technical logs created by the website's hosting and security infrastructure.

This information is generally used to operate, secure, troubleshoot, and improve the website rather than to identify individual visitors by name.

YIFO may use personal information to respond to enquiries, manage volunteer or partnership interest, communicate about activities or applications, administer registrations, provide requested information, maintain records, improve programs and services, protect the website, and carry out legitimate organizational operations.

Where you have asked to receive updates, YIFO may also use your contact details to send newsletters, opportunities, event information, or organizational communications. You can ask YIFO to stop such communications at any time.

YIFO will not use information collected for one purpose in a substantially different way without an appropriate reason, notice, or consent where required.

Information submitted through contact, volunteer, partnership, feedback, registration, or application forms is used to review and respond to the relevant request or activity. Access should be limited to YIFO personnel or authorized service providers who need the information for that purpose.

Submitting a form does not mean the information will be published publicly. YIFO does not publish personal contact details, private application information, or private correspondence unless there is a clear reason and appropriate permission to do so.

If you submit information on behalf of another person, you should have authority to provide that information and should ensure that the person understands how it may be used.

If you subscribe to YIFO updates or otherwise ask to receive communications, YIFO may use your email address or other contact information to send relevant organizational news, opportunities, events, publications, or program information.

You may unsubscribe or ask YIFO to stop sending non-essential communications at any time. Administrative messages that are necessary for an application, registration, event, partnership, or other active interaction may still be sent where appropriate.

The website may use technical cookies or similar technologies that are necessary for security, functionality, performance, or user experience. The website's hosting platform may also create standard server or security logs.

If YIFO enables analytics or measurement tools, they may collect limited information about how visitors use the website, such as pages viewed, general device information, traffic sources, and interaction patterns. YIFO intends to use such information to understand website performance and improve content and accessibility, not to create unnecessary profiles of individual visitors.

If the website later introduces material new tracking, advertising, or consent requirements, this policy and any relevant cookie notice will be updated accordingly.

YIFO does not sell personal information to advertisers or data brokers.

YIFO may share limited information with trusted service providers where this is reasonably necessary to operate the website, host data, deliver email, manage forms, provide technical support, protect systems, or support a specific YIFO activity. Such access should be limited to the service being provided.

Information may also be disclosed where required by law, necessary to protect the rights or safety of YIFO or others, or reasonably necessary to investigate fraud, abuse, security incidents, or unlawful activity.

YIFO's website may link to external websites, social media platforms, application portals, partner services, and YIFO-affiliated project sites such as Youth Opportunities. Those services may collect information under their own privacy policies and terms.

YIFO does not control the privacy practices of independent external websites. Before providing personal information to another service, you should review the privacy notice shown by that service.

YIFO aims to retain personal information only for as long as it is reasonably needed for the purpose for which it was collected, for organizational record-keeping, for safeguarding and accountability, or where retention is otherwise required or appropriate.

Because websites, cloud hosting, email systems, and other digital services can operate across multiple countries, information submitted to YIFO may be processed or stored on systems located outside South Sudan. YIFO aims to use reputable service providers and reasonable safeguards appropriate to the information involved.

When information is no longer reasonably required, YIFO may delete, anonymize, archive, or securely dispose of it in accordance with operational needs and applicable requirements.

YIFO takes reasonable administrative and technical measures intended to protect personal information from unauthorized access, misuse, alteration, disclosure, or loss. These measures may include restricted access, secure hosting, account controls, software updates, and other appropriate security practices.

No website, email system, database, or internet transmission can be guaranteed to be completely secure. Users should therefore avoid sending highly sensitive information through ordinary website forms unless specifically requested and appropriately protected.

YIFO works with young people and may operate programs that include participants under the age of 18. Where a program collects information from children or minors, YIFO aims to apply appropriate safeguarding, consent, and data-protection measures relevant to the activity.

The general public website is not designed to encourage children to submit unnecessary personal information. Where parental, guardian, school, or institutional consent is appropriate or required for a particular activity, YIFO may request it through the relevant registration or program process.

You may contact YIFO to ask what personal information you have provided, request correction of inaccurate information, ask for deletion where appropriate, update your communication preferences, or withdraw consent for optional communications.

Some information may need to be retained where there is a legitimate organizational, safeguarding, contractual, accountability, security, or legal reason to keep it. Where YIFO cannot fully comply with a request, it may explain the reason where appropriate.

To make a privacy-related request, use the contact details below and provide enough information for YIFO to understand and verify your request without sending unnecessary sensitive information.

YIFO may update this Privacy Policy when its website, programs, data practices, service providers, security arrangements, or applicable requirements change. The date shown at the top of this page indicates when the policy was most recently updated.

Material changes will be reflected on this page. Where appropriate, YIFO may also provide additional notice through the website or through a specific program or service.

Questions, concerns, correction requests, deletion requests, or other privacy enquiries can be directed to Young Innovative Farmers Organization.

Email: info@yifoss.org
Telephone: +211 922 507 799
Location: Juba, South Sudan

When contacting YIFO about privacy, please describe your request clearly so it can be directed to the appropriate person and handled efficiently.